The indoors dining area of a wedding venue — Clapton Country Club, London

Planning a wedding is an exciting journey but it can also be quite overwhelming. One of the biggest decisions you'll make (apart from choosing your husband or wife) is choosing the right venue for your big day. But why is the venue so important? Keep reading to find out.

The Significance of Choosing the Right Wedding Venue

The venue sets the stage for your entire wedding day. It's where your memories will be made, your photos will be taken, and your guests will gather to celebrate with you. No pressure, right? Finding the right place can make everything else fall into place, so it's worth taking the time to get it right. It is also the starting point of your wedding planning. Finding the rest of the suppliers for your wedding has got everything to do with the venue. For example, if your venue is in Essex, you will likely be looking for wedding florists in Essex, hairdressers in Essex and so on. Some wedding vendors (I hate using this term but I do for the lack of a better one) like your photographer and videographer are a lot more mobile than others. Also having local suppliers will most likely cost less than having suppliers from the other side of the country.

Understanding Your Wedding Vision and Theme

First things first: what kind of wedding do you envision? Are you dreaming of a rustic barn wedding, a castle vibe or a beachside celebration? Your venue should reflect your style and the overall vibe you want for your wedding. Consider what makes you and your partner unique and how you can bring that into your venue choice. From a photography perspective, your venue is what will determine the look of your wedding gallery to a huge extent.

According to Hitched’s National Wedding Survey in 2023, barns were the most popular venue types in 2023.

Determining Your Budget and Venue Costs

Your budget will play a huge role in determining which venues are in the running. It's essential to have a clear idea of what you can afford before you start touring places. Your venue will probably be your biggest spend for your wedding and it’s worth investing the time to pick the right one. According to the survey by Hitched quoted above, the average wedding cost in the UK in 2023 was £20,700, and the average venue cost was just under £9,000 which is close to 50% of the entire budget.

Location - Picking the Perfect Spot

Where you get married matters. Think about your guests and how they'll get to the venue. Is it easy to find? Is there plenty of parking? If you're having a lot of out-of-town guests, you might want a venue that's close a hotel and a bus or train station. And don't forget about the scenery - whether it's a breathtaking view or a cosy indoor space, the location sets the mood.

Guest List Considerations: Size and Accommodation

Your guest list will also influence your venue choice. You need a space that can comfortably accommodate everyone without feeling too cramped or too empty. Make sure the venue has the right capacity for your expected number of guests and offers the necessary amenities, like restrooms and seating. Most venues have multiple sections different in size to accommodate various guest counts.

Venue Style: From Rustic Barns to French Chateaus

There are so many different venue styles to choose from, and each offers its own charm. Whether you're into rustic barns, elegant ballrooms, industrial lofts, or beachfront properties, there's something out there for everyone. Consider what style resonates with you and your partner and fits the theme of your wedding.

Indoor vs. Outdoor Venues: Pros and Cons

A bird's eye view of a wedding venue — Clapton Country Club, London

Deciding between an indoor or outdoor venue is another biggie. Outdoor weddings can be stunning, but they come with the risk of unpredictable weather. Indoor venues offer more control over the environment but might not have the natural beauty you're looking for. Weigh the pros and cons of each option to see what suits your needs best. The best option is choosing a venue with both outdoor and indoor areas that you love, simply because of the unpredictable British weather.

Checking Availability: Booking Early and Peak Seasons

Popular venues can book up fast, especially during peak wedding season. If you have your heart set on a specific date or venue, it's crucial to start your search early. Be prepared to be flexible with your date if necessary, as this can open up more options and reduce the final cost of your wedding. You should expect to pay more for a weekend in-season wedding than for a mid-week off-season wedding and I think this goes for most wedding suppliers and vendors.

Amenities and Services: What to Look for in a Venue

Some venues offer all-inclusive packages, while others might just provide the space. Always check what your venue offers in terms of decor and catering for example. If the venue provides those it can save you time looking for yet more suppliers to deal with. My thinking when it comes to wedding planning is the fewer people you deal with, the less to think about, and the less stress. That’s why sometimes it’s a great choice to have a wedding planner if your budget allows for one.

Catering Options: In-House vs. External Vendors

A wedding main meal — Clapton Country Club, London

Food is a big deal at weddings, so you'll want to make sure your venue can accommodate your catering needs. Some venues have in-house catering, which can simplify things, but it might limit your menu options. Others allow external vendors, giving you more flexibility to choose exactly what you want.

Visit Your Favourite Picks

Photos and online reviews are helpful, but nothing beats seeing a venue in person. Schedule tours of your top choices to get a real feel for the space. Pay attention to the layout, the ambience, and how the staff interacts with you. Trust your gut—if a place feels right, it probably is.

Logistics and Coordination with Other Vendors

Your venue will need to work seamlessly with your other vendors, like the caterer, florist, and DJ. Ask about any supplier rules, restrictions or recommendations the venue might have. Good coordination can ensure everything runs smoothly on your big day.

Testimonials and Reviews: Learning from Other Couples

Check out reviews from other couples who have tied the knot at the venue. Their experiences can provide valuable insights into what you can expect. Pay attention to any recurring themes, both positive and negative, to help inform your decision.

Trusting Your Instincts

At the end of the day, trust your instincts. You want a venue that feels right for you and your partner. If a place gives you that "this is it" feeling, go for it. Your wedding day should be a reflection of your love story, and the right venue will help tell that story beautifully.

Making Your Wedding Day Unforgettable with the Right Venue

Choosing the perfect wedding venue is a big step, but it's also an exciting one. By considering your vision, budget, guest list, and all the little details, you can find a place that makes your wedding day everything you've dreamed of. Remember to enjoy the process and trust that you'll find the perfect spot to say "I do”.

About me

Hi, I’m Stan and I’m a documentary wedding photographer based in Folkestone, Kent. I also enjoy working as a proposal photographer in London and the UK. My approach and style are all about beautifully capturing the candid moment - natural, authentic and unposed. Find out more about me here.